How to Run Better Board Meetings

How to Run Better Board Meetings

Board meetings are crucial to the success of any company, whether they serve as a forum for strategic decision-making or provide a framework for governance. The manner in which the board meetings are conducted can often limit their effectiveness, regardless of the importance they have.

Making a board meeting effective requires a well-planned approach to ensure that every meeting is productive and leads to meaningful discussions. A dynamic agenda that is focused on the most important topics and allocates enough time to each item of discussion is a good place to begin.

In addition to setting specific goals for the meeting, ensuring that the board members are prepared and are provided with board materials before the meeting is a crucial element to make board meetings more productive. Also, preparing precise and concise meeting minutes that record the discussions and the decisions along with action items with associated timelines is an important component to successful board meetings.

Limiting the time spent on reports and “have to’s” allows for more productive and effective discussion time. As a rule, you should spend no more than 25% of your meeting time focusing on routine issues and reporting.

In the process of getting distracted by new topics for discussion that don’t provide any direct impact on company objectives can eat up valuable time of the board and cut into the time available for strategic thinking and planning. Many boards have a parking spot at the end of their agenda to shift any non-priority issues that need discussion into future meetings.

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